Your mission
Job summary
In this position you will provide high-level administrative support to the Managing Director KLK Kolb Group & Tensachem and to the CEO KLK OLEO Europe ensuring seamless daily operations. This role requires excellent organizational, communication, and multitasking skills to manage schedules, correspondence, and other executive tasks effectively.
Administrative Support
In this position you will provide high-level administrative support to the Managing Director KLK Kolb Group & Tensachem and to the CEO KLK OLEO Europe ensuring seamless daily operations. This role requires excellent organizational, communication, and multitasking skills to manage schedules, correspondence, and other executive tasks effectively.
Administrative Support
- Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments
- Prepare and edit correspondence, reports, presentations, and other document
- Handle travel arrangements, including flights, accommodations, and itineraries
- Prepare expense reports and credit card statements
- Serve as the primary point of contact between the executive and internal/external stakeholders
- Screen and prioritize emails, calls, and other communications
- Draft and respond to correspondence on behalf of the executive
- Organize and prepare agendas, materials, and follow-ups for meetings
- Record meeting minutes and ensure timely distribution
- Ensure the executive is well-prepared for all engagements
- Assist in planning and executing special projects or events
- Monitor deadlines, track progress, and provide updates to the executive
- Maintain confidentiality and handle sensitive information with discretion
- Manage office supplies, equipment, and other resources
- Coordinate with other departments to ensure smooth operations
- Build and maintain relationships with clients, vendors, and team members
- Represent the executive in a professional manner during interactions